If your behavioral health benefit plan will not allow you to be seen by a member of the behavioral health team, we encourage you to work with our Stanford Health Care social workers and your medical team to seek assistance in selecting a mental health provider who participates in your behavioral health network. Read more about Workers' Compensation Read more about Property & Liability Insurance Liability Insurance Contact Irina Herbert 650 736-0786 iherbert@stanford.edu Property Insurance Contact Laura Cisi Stanford's business travel accident insurance plan pays a benefit if you are accidentally injured or die during an official university business trip. To view the current per diem rates for an international location, access the. Plan Information For BTA coverage information, view the Certificate of Insurance Staff and faculty can find more on the global risk intranet. Whether youre considering insurance through your employer or purchasing coverage on your own, we can help guide you through your different options so you can get the coverage you need. Through partnerships across the university, we have responded to a variety of incidents abroad. Considering these benefits, booking through Stanford Travel remains the preferred booking option wherever possible. Departments and units may have more restrictive requirements for receipts and documentation at their local discretion. Expenses associated with the medical evacuation* of the exchange visitor to his or her home country in the amount of $50,000. In these instances, the guidelines for booking and reimbursement of business travel apply. When personal funds are used, there are different reimbursement options available depending on who is traveling and the funding source: Stanford uses per diem rates recommended by the U.S. government to take advantage of governmental cost studies and to ensure general equity with grant and contract requirements. The Stanford Travel team will contact you to refer you to the best option for your specific travel needs. The Travel Card may be used to pay for trips that include a component of personal travel that may not be easily separated from the booking, but it may not be used to purchase trips that are exclusively personal. Domestic per diem rates are maintained by the U.S. General Services Administration (GSA). A broker represents a variety of plans and is able to tailor policies to particular needs such as those specified by the State Department. From people to places, Stanford knows (and has access to) them all. For more information about your benefit options, see Cardinal at Work'sBenefits & Rewards site. University policy and guidance addresses many, but not all, scenarios. Meal per diem rates are determined by where the meal occurred. All travel booked through Stanford Travel may be paid for by the TCard or a personal card. The Hartford ID Card: information on membership card with emergency contact information Learn about the two types of flexible spending accounts detailed below. Policy Notes Most Economical Method of Travel Stanford will only reimburse the most economical method of travel. Accidental sickness and injury travel policies are not accepted To consider your foreign insurance policy, please provide the full policy for review. Discover Japan with your family and learn about Samurai practices, see meticulously sculpted gardens and relish the artistically crafted cuisine. Repatriation* of remains in the amount of $25,000. Learn More about MyHealth Reimbursing per diem expenses charged to a TCard creates an administrative burden for both the preparer and the university. You and your spouse are covered with Travel Assistance and so are . The demographic breakdown of BOSP participants closely mirrors that of the entire Stanford population. Travelers should neither gain nor lose personal funds as a result of business travel on behalf of Stanford University. Our diverse lineup of educational adventures lets you learn and explore endlesslywhether you are venturing somewhere new or looking to gain a deeper appreciation of a familiar destination. Many patients may require short term behavioral health care during their active treatment period. To contact United while traveling, call 800-490-2021. ), Airfare hold fees, which lock in an airfare price for several days, Peer-to-peer car sharing (i.e., Turo, GetAround, HyreCare, etc. We offer a variety of benefits to protect you and your income in the event of an illness or injury, including Life insurance, Accidental Death and Dismemberment, Short- and Long-Term Disability, and Business Travel Accident Insurance. dental, and vision insurance with 100% paid premiums Matroid is committed to creating a diverse work environment and is proud to be an equal . Stanford University, Stanford, California 94305. She particularly enjoys sharing with travelers her love of, and expertise in early modern France. Complete policy details, including limited exemptions, are available in the Business and Travel Expense Policies overview. To verify Stanford Health Care has in-network status for your plan, please look for your plan in the appropriate insurance category below. Basic travel insurance is provided by Assist America and helps you cope with emergencies when you travel more than 100 miles from home or internationally for trips of up to 180 days. Documentation must include the Business Purpose, which should clearly and without need for interpretation: A Business Purpose should be written so that someone reading it at a future time (e.g., an auditor reviewing the expense two or three years later) could understand the business connection without question. Like most insurance policies, insurance policies offered by MetLife and its affiliates contain certain exclusions, exceptions, reductions, limitations, waiting periods and terms for keeping them in force. For a personalized Certificate of Coverage letter for international business travel, please contact the University HR Service Team at 650-736-2985, option 9, and provide the following information: University Human Resources The use of the per diem method is required when travel meals will be charged to a sponsored award. When a personal component of travel is added to a business trip, the university will only pay for or reimburse the costs of the business component. The Stanford Travel Medicine Clinic is your complete travel health provider. Cruise in comfort through the diverse chain of volcanic islands, getting up close to wildlife found nowhere else. Going forward, Stanford Travel recommends Key Travel for travelers and travel arrangers with complex trips and who need to book multiple travelers. When hotels or exempted airfare are booked outside of the Stanford Travel booking channels, travelers or travel arrangers must use the itinerary-forwarding service to register and then, as needed, update their trip details as described in the exemptions section below. to seeOffice of International AffairsTravel Signatures. Stanford, CA 94305 Your behavioral health insurance may access a carve out network or third-party insurer. Stanford University, Stanford, California 94305. Learn about the geophysics of Everest, delve into the history of Southeast Asia, and explore the hidden gems of the largest and most populous continent. Below is an overview of the key considerations and associated processes for business and travel expenses, along with links to information, guidance and limits on specific types of expenses. Stanford faculty, staff, students and postdoctoral scholars already have Egencia profiles and should not be booked using the guest profile template. Recently the director of the Interdisciplinary Graduate Program in Modern Thought and Literature at Stanford, Professor Hoyos researches visual culture and critical theory, as well as comparative and philosophical approaches to literature. Stanford's Cardinal Care Plan meets the Department of State insurance requirements. To learn more, visit the Travel Registry page. Region. To be reimbursed for university-sponsored travel, faculty, staff, postdoctoral scholars, and students must use Stanford Travel when booking airfare. Get up close and personal with wildlife or just get moving. Contact theGlobal Risk teamfor assistance with any of the services above. Get the Android MyHealth app . A classic voyage to the Greek Isles and Turkey. United States, If you experience an emergency during international travel, View the Internal and External Travel Resources. Service fees may apply. For details, seeAdministrative Guide Policy 2.1.21 Remote Work Arrangements. Overview. TheProvost's International Travel Policyhas been updated toshift away from the U.S. Department of State Travel Advisories, to the more nuanced medical and security advisories from our partnerInternational SOS. Please note that these companies are only suggestions for your reference and we are in no way endorsing them or their services. When you are referred to Stanford Health Care behavioral health services, our benefits specialists will determine your behavioral health coverage and associated network of providers and will discuss with you any limitations prior to being scheduled for a New Patient Visit. But these proven safeguards, guided by the knowledge our researchers have gleaned from the pandemic, can dramatically reduce the risk of exposure or serious illness and enable us to resume in-person teaching and research. For a cancelled trip, if travelers are reimbursed through Concur but also receive refunds directly from the airline, hotel, conference, or other venders, how should the traveler refund SLAC? Last March, Egencia agents answered 75% of calls from Stanford travelers within 30 seconds, and FCM (formerly Casto) answered 96% of calls within 20 seconds. The policy may establish a waiting period before it covers pre-existing conditions (health problems you had before you bought the insurance), as long as the waiting period is reasonable by current standards in the insurance industry. Please Note: Group air travel for 10 or more travelers going to the same destination. The Roberta Bowman Denning Professorship in the Humanities and a native of Wales, Professor Treharne is a medievalist with specializations in manuscript studies, archives, information technologies and early British literature. With renowned Stanford faculty and scholars leading the way, every Travel/Study trip is an intellectual adventure. International SOS is one of the service providers to Stanford's International Travel Assistance Program. Travel purchases booked outside of the U.S. for employees of Stanfords. For questions, travelers must contact Airbnb directly through their Help Center. Other insurance must meet ACA and other Stanford requirements. For Remote employees outside of the 10-county area, Stanford will reimburse expenses for occasional, required travel to a Stanford Work Location as long as the travel is necessarily incurred and the employee receives prior approval by the employees department/manager. Travel paid with any type of loyalty points, miles, and/or credits may not be reimbursed, First-class airfare, unless business class would be allowed under policy but is not available (see class of fare guidance on Airfare policy page), Travel clubs or lounges, programs and fees, i.e., Trusted Traveler, Clear, Global Entry and TSA PreCheck, Frequent traveler programs or memberships, including the purchase of or redemption of miles/points, Subscriptions for air travel services (such as baggage, club access, WiFi, etc. Travelers should neither gain nor lose personal funds as a result of business travel on behalf of Stanford University. Book through united.com or the United Airlines app. Check the travel and medical risk ratings of your destination here. We have included travel insurance to address the risks and uncertainty of Covid-19, with increased coverage for trip interruption and delay, as well as accident and emergency evacuation, and a benefit that provides coverage up to $14,000 for reasonable quarantine expenses (as deemed by the insurance provider) incurred . Department administrators who want to manage rides for Stanford travelers or visitors can set up Lyft business accounts. United States, Cigna Short-Term Assignment International Plan, Medical Contribution Assistance Program (MCAP), Financial Wellness and Retirement Savings, On-Site Early Childhood Education Programs, Stanford's Philosophy for On-site Child Care Programs, Child Care Application for University Affiliates, Child Care Tuition Support for Students and Postdocs, Stanford Arboretum Children's Center (SACC), Stock Farm Road Children's Center (SFRCC), Children's Center of the Stanford Community (CCSC), Off-Site Early Childhood & Child Care Support, Support Resources for Parents and Caregivers, Junior Faculty Dependent Care Travel Grant Program, Retirees, Emeriti, VA Employees, and Beneficiaries of Deceased Employees, Genetic Information Nondiscrimination Act, Medicaid and the Childrens Health Insurance Program (CHIP), Medicare Prescription Drug Notice of Creditable Coverage, The Health Insurance Portability and Accountability Act, Meeting Guide and Conversation Prep Tool for Employees, Staff Tuition Reimbursement Program (STRP), Participating in a Staff Workplace Investigation, COVID-19 Medical and Religious Accommodation Criteria and Process, Additional Requirements for Employees in Health Care Facilities, Tips for Managing Your Return to On-site Work Experience, Operating Standards for Central, Student-Facing Staff - Fall 2021, Stanford Celebrates You: Recognizing Staff Careers, Special Awards to Recognize Faculty and Staff, Employee Guide to Initiating Work Agreements in Axess, Manager's Guide to Initiating Work Agreements in Axess, Facilitate Work-life Integration Practices, I am looking to grow my career at Stanford, IDEAL Staff Advisory Committee & Community Groups, Charter for the IDEAL Staff Advisory Committee, IDEAL Staff Advisory Committee Strategic Framework, Special Gatherings with Friends & Family Gallery. Wallenberg Hall, Building 160, Suite 239 UCD travel cannot be booked by phone. Travelers must have necessary approvals and travel documents prior to travel. We do not offer traditional insurance products, but we do have specialty insurance for auto loans and some of our credit card products. Travel for Stanford Healthcare and SLAC employees, which follow each organizations respective travel policies. Learn more about traveling for Stanford in the Travel Process overview. Travel to amazing locales where youll enjoy lectures, seminars and in-depth talks with scholars, peers and local experts. Explore Burgundys charming villages and scenic vineyards by river barge. Experience a cruise like none other and see a totally different side of the cities, towns and scenic seascapes along the way. For information about other common reimbursable expenses, such as employee morale, recruitment expenses, human subjects and gifts, visit the Other Business Expensespage. If a particular activity is a part of your Exchange Visitor program, your insurance must cover injuries resulting from your participation in that activity. The faculty director at Jasper Ridge and a professor of biology and of geological and environmental sciences, Liz Hadly is a global change scientist who has studied the impacts of environmental change for the past four decades. The different options are summarized below. Stanford Postdoc medical insurance meets this ACA requirement, as well as the J visa requirement for those under J sponsorship. * Prices vary by age, geographic area, and other factors. The global risk team advises on travel preparation, risk assessment, mitigation, and response so faculty, staff, and students can traveloverseas to research, learn, collaborate and engage with the world with self-awareness and confidence. About Data Governance Center, powered by Collibra. This requirement can be met either throughCardinal Care, the university sponsored health insurance plan, or through an alternative insurance plan that has comparable benefits. If you experience an emergency during international travel call International SOS [all travelers except Postdocs] +1-215-942-8478 (collect calls accepted) Membership: #11BCPA000272 International SOS Member Portal All regions. U.S. Virgin Islands and Bermuda Guaranteed Asset Protection (GAP) Mechanical Breakdown Protection (MBP) You will be offered these products at the time you fund a new auto loan. Our financial counselors and benefits specialists can help you to understand your insurance coverage as it pertains to seeking behavioral health care services at Stanford Health Care. For employees in a remote work arrangement whose residence is within the defined 10-county area*, travel to a Stanford Work Location will not be reimbursed because the remote arrangement is at the employees request and there is space available for the employee to work on campus. He's the founder and CEO of Nova Credit, which . Stanford Travel automatically sends booking updates to the registry when itineraries change, supports compliance with reimbursement policies and procedures, and offers discounts, waivers, and perks to travelers. Job Title: Head Coach, NCAA Women's Ice Hockey Division: Athletics Evaluation Group: Coach FLSA Status: Exempt Reports To: Senior Associate Athletics Director Positions Supervised: Assistant Coach; Student Employees Job Summary. To verify Stanford Health Care has in-network status for your plan, please look for your plan in the appropriate insurance category below. Learn More about Video Visits , Get the iPhone MyHealth app The university pays directly or reimburses individuals for expenses that are necessary and appropriate to conduct university business. Your alternative insurance policy must cover the entire academic period of September 1 through August 31 with benefits that meet or exceed the following minimum standards: An annual deductible less than $1,000 USD. The Bechtel International Center is proud to be part of, The Vaden Health Center offers health insurance for all students and their dependents, Deadline to waive health insurance for 2021-2022 is August 15th! One such local broker can be found here. For students who are covered by Cardinal Care and have a referral from a Vaden provider, a $25 to $35 copayment applies. Through its participating vendors, Stanford University has 24/7 resources on call, online and even on the ground to help with medical, security and logistical questions, concerns and situations that may arise when you travel internationally or live abroad through a Stanford-sponsored or Stanford-organized opportunity. Get in touch with someone at Travel/Study. Unless Stanford University has approved the purchase of a product or service in advance, these items cannot be reimbursed to a university employee, affiliate or visitor for personal use. Expenses associated with booking policy exemptions are still reimbursable as long as they are in accordance with their respective business and travel expense policies. call Toll free: +1.800.732.5309. For details, seeAdministrative Guide Policy 2.1.20: Hybrid (Telecommuting) Work Arrangements. If you or your child is a patient at Stanford Children's Health, visitStanford Medicine Children's Healthfor insurance coverage. call International: +1.410.453.6380. If it is not easy to separate out the costs that will be covered by the external party, the Stanford Travel Card may be used to pay for the total cost of the trip, then Stanford must be reimbursed by the traveler or travel arranger for the external party portion. Office of Postdoctoral Affairs 'Benefits', Cultural Insurance Services International, View the Stanford non-discrimination policy. Read the Provost's International Travel Policy. Stanford University requires that all registered studentscarryadequate health insurance. There are many resources and services available to you as a Stanford traveler. AXA Assistane USA - Best For Baggage And Personal Effects Coverage. These bookings can be made via a guest profile template. The benefits include: *Emergency transportation services, including arranging and paying for emergency evacuation to the nearest adequate medical facility and medically necessary repatriation to the postdoc's home, including repatriation of remains. Want to do a deeper dive? For employees in a hybrid work arrangement, travel between an employees telecommuting worksite and their Primary Stanford Work Location is considered part of an employees normal commute and associated expenses are not reimbursable. When you're looking to add top-notch educational opportunities, exclusive access to unique locales and the opportunity to connect with your fellow alums to your journey, look no further than Travel/Study. Contact the travel services team: 1-866-761-0068. Below are some, but not all, expenses that are considered non-reimbursable, regardless of the funding source. The Bechtel International Center is proud to be part of Student Affairs, which educates students to make meaningful contributions as citizens of a complex world. Contact: Financial Clearance Close. Therefore, in order to enable the university to provide guidance to travelers before their trips and to locate and more effectively support travelers in the event of an emergency, faculty, staff, postdoctoral scholars and students traveling on behalf of the university must utilize the centralized travel booking program to book airfare unless it is specifically exempted from the booking policy. Please contact them for further information and to obtain the necessary forms. Reference #01-AA-STD-5201E, Call: Get a behind-the-scenes pass to typically inaccessible places, engage with international dignitaries and discover the charms of four captivating European countries. You also have the option to seek services at Stanford Health Care outside of your behavioral health benefits as a self-payment status for which a patient financial counselor could further assist you in understanding those options. In addition to personal health insurance, University personnel traveling on University business are covered by Stanford's Business Travel Accident Insurance in the event an accident or injury. Travel is considered outside of the local area when the destination is 50 miles or more one way from the travelers home or Stanfords historic campus, whichever is greater. How do I obtain a written verification of coverage letter for my international travels? Expand all University Policy Travel Booking Policy and Exemptions Roles and Responsibilities 450 Jane Stanford Way 1-800-937-1387 Mon-Fri, 9am-7pm Eastern Time. However, these plans must meet Department of State requirements. Stanford, CA 94305Fax: 650-723-3793abanez [at] stanford.eduCampus MapOur Team. Phone: 650-498-2900Option 2, then option 5 All business and travel expenses must have a business connection; that is, they must have been paid or incurred while performing Stanford business. Site designed by Financial Management Services (FMS) in partnership with ImageX Media. Please click on any of the insurance types listed below to find out our status with each of these plans. If you fall in Spain and break your leg, you will need hospital treatment and flights. Travelers are strongly advised to verify travel entry requirements through the Centers for Disease Control and the country of destination.. Students, faculty, staff, and postdoctoral scholars booking air fare for university-sponsored travel must utilize a Stanford Travel booking channel in order to ensure reimbursement. Postdoctoral Affairs 'Benefits ', Cultural insurance Services international, view the current per diem rates are determined where. 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